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Job Purpose

Responsible for purchase order entry, change orders, expediting, invoice and receipt discrepancy resolution, material planning and addressing supplier quality issues within the Purchasing and Materials Management department. Conduct all business in accordance with Sames Policy & Procedures and Materials Management procedures and philosophy.

Duties and Responsibilities

• Process purchase orders by entering data into our ERP system from material requirement programs and/or Buy Now requisitions.
• Monitor the Purchasing Inbox for supplier order confirmations and enter the confirmed dates into the ERP Purchasing system.
• Consult with Purchasing Management when order confirmations are not received or when expedite requests seem unfeasible.
• Monitor the Purchasing Expedite Inbox for internal expedite requests and attempt to implement those requests with suppliers.
• Support procedures on standard cost maintenance.
• Identify items requiring revisions in ordering quantity, re-order level, or economic order quantity, and refer them to Purchasing Management for review.
• Obtain and analyze quotations and recommend the best supplier for purchase order placement to Purchasing Management when it differs from the ERP system's default supplier.
• Act as a liaison between suppliers and the internal engineering department for alternative substitutions when expediting orders.
• Work with Receiving, Payables, and suppliers to resolve paperwork or process discrepancies.
• Communicate Supplier Scorecard results to suppliers and work with them to improve performance in all areas of business.
• Occasionally visit suppliers with the Purchasing Lead to foster good working relations.
• Recommend new sources of supply or the removal of poorly performing suppliers.
• Arrange materials transport to ensure timely, cost-effective delivery, including handling vendor returns.
• Manage stocking levels and ordering of office, kitchen, and cleaning supplies.
• Department programs & initiatives: Participate in the annual inventory count and other programs.

Qualifications

• High school diploma or equivalent; associate degree or training in supply chain preferred.
• Proficient with computers, with intermediate skills in Microsoft Outlook, Word, and Excel, or strong beginner skills with the ability to learn quickly.
• Experience with ERP software for material planning and procurement.
• Excellent verbal and written communication skills.
• Integrity and ethical behavior; adheres to the code of conduct and best practices. Takes accountability and shows initiative.
• Strong customer focus. Ability to foster a positive work atmosphere through effective communication and collaboration with customers, clients, vendors, co-workers, and management.
• Excellent response time. High attention to detail and commitment to high quality work.
• Ability to multi-task in a demanding environment with outstanding organizational skills.
• Problem-solving skills.

Working Conditions/Physical Requirements

• Full-time in the office.
• Sitting for extended periods. Communicating by phone, email, Teams, etc. Extensive computer work (looking at screens and typing). Occasional walking to common areas and warehouse.

Direct Reports

No direct reports.

Sames North America is an equal opportunity employer.  It is the policy of Sames to treat all applicants for employment and all team members in a manner that does not discriminate against them because of their race, religion, color, citizenship status, ancestry, sex,  sexual orientation, gender identity, marital status, height, weight, arrest record, pregnancy, age, physical or mental disability, genetic information, or military or veteran status.